Receiving & Inspection Officer at Asilia Lodges and Camps

Job Title: Receiving & Inspection Officer
Job DescriptionDepartment: AST-Dar Office

Reporting to: Accountant/Dar Office Manager

Responsibilities and Duties:
As Inspection & Receiving Officer your main responsibilities and duties for Cental Stores mainly stores & re-supply and workshop…

o Receives and inspects all incoming goods / materials and reconciles with purchase orders, processes and distributes documentation with purchase orders, reports, documents and tracks damages und discrepancies on orders received.

o Answers question regarding procedures and resolve discrepancies regarding receipts, deliveries and warranties.

o Follow-up Returns and credit note from Suppliers

o Receiving all incoming into the system – ACCPAC (Close relationship with the store keepers is of essence, avoiding mistakes in receiving and inspecting which will affect ACCPAC figures and actual stock).

o Generating batches for invoices received into the system – ACCPAC. Make sure that cash purchases invoices are separated from credit purchase invoices and make sure you do not mix up invoices for different periods, i.e. different month.

o Submitting batches to accounts department for Posting

o Assisting stores accountants and store keepers in clearing any variance between actual (Physical) stocks and ACCAP stock.

o To maintain sound co-operative relationship with other departments, providing information and advice as necessary to ensure the effective operation of the organization as a whole.

o Join weekly resupply trucks delivering goods from Dar to camps and ensure everything is going smooth on this trip.

o To perform all duties assigned efficiently, technically, correct, follow the company policies, rules and regulations.

o Assisting in any other areas of the department as requested by your line or senior manager within reasonable limits

Minimum qualification and experience
o Holders of ordinary diploma or higher from recognized higher learning institution

o Experience in storekeeping and stores procedures

o Able to work extra hours to ensure service is done

o Computer literate specifically in M/s Excel, M/s Word, and Internet communications,

o Ability to work under minimum supervision

o Excellent written and verbal communication skills coupled with good listening and critical reasoning skills

o Should have problem solving and decision-making skills

o Must be able to demonstrate excellent analytical and report writing skills

Motivation / Direction & Development

o To understand and work within the vision statement and core values of Asilia group.

o To strive to always under promise and over deliver.

o To be proactive ,efficient and diligent

o to act in the interest of the company and its employees at times

o to behave honestly

o to ensure no abusive language or bad behavior within department

Please send your application and resume in only one Pdf document to cc

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