imthe NEXT STUDIO is a registered Record Label operating in Dar Es Salaam, Tanzania. We are dedicated to promoting a new generation of Artists who perform the new wave music that has been dubbed "NU Bongo Flavor" through our mobile music platform M-Tunes. Available for free on the PlayStore. We are looking for a qualified personnel who will fill the position of Studio Operations Coordinator. You will be reporting directly to the CEO.
Duties & Responsible: Office Assignments -
Responsible for the professional and efficient managing of all visitors, artists, & clients as well as a variety of clerical duties that support the Studio's operations. Represent the Studio to both internal staff and external clients in a manner that is at all times professional, knowledgeable, tactful, poised, and efficient.
Coordinates and fulfils any administrative duties.
Coordination with studio service vendors.
Maintain artist directory, updating stage maps in our offices and ensure studio graphics are prepared.
Ensure studio equipment is in working order. Other supplies are maintained/stocked.
Coordination with janitorial staff and day porters, scheduling staff for events.
Provide general office assistance to studio including, but not limited to purchase orders and manage artists files, etc.
Client Services & Operations-
Assist with stage and office inquiries and studio tours, inputting inquiries into sales force.
New Bookings- Obtain all applicable forms, insurance, and deposits for new bookings. Distribute new booking information and other pertinent production or new artist information to appropriate studio personnel. Maintain Leasing/Production Files, track lease expirations.
The new artist signs up coordination; ensure office or stage is rent ready prior move in, coordinate internet/codes, phones, furniture, copiers, and other production services. Ensure that artists or Studio clients receive Welcome Guide, swag. Keep the
Welcome Guide current.
Routinely check-in with artists to assure satisfaction.
Videos & Filming; Assist with on-lot tech scouts and overall coordination of on lot shoots including scheduling guards/engineers, parking, ensure proper notifications to affected Department. Studio Facilities-
Facilities requests-Process all artists service requests or issues in a timely manner by dispatching calls to the appropriate departments. Ensure a case is created.
Conduct weekly facilities walk through to ensure lobby, restrooms, exteriors are clean. Provide cases as needed.
Coordinate weekend requests and on-call managers.
High school diploma required; bachelor’s degree preferred
2+ years of general office/administrative experience.
2+ years studio or media entertainment related industry.
Good understanding of studio operations process from both business and studio perspective.
Desire the ability to provide outstanding customer service to customers and prospective clients.
Ability to multi-task with a customer focused approach
Strong organizational skills and detail oriented.
Ability to interface with multiple personality types within the studio as well as with customers & clients.
Ability to evaluate and solve client issues while keeping the objectives of the studio in mind.
Excellent phone and face-to-face communication skills.
Ability to utilize word processing and spreadsheet software applications to write memos, correspondence, and reports.
• Ability to self-manage and take initiative
If you're into music and are interested in being part of the #theNEXT biggest upcoming studio that will secure the future of Tanzania's bongo flavour, then send us your email attached with your CV to firstname.lastname@example.org. Only qualified candidates will be contacted in for an interview. DEADLINE: 30 May 2018